Virtual / Hybrid Events

Let us help you tailor an event experience that meets the needs of all of your attendees

As the event industry opens back up, we’ll be able to combine our expertise in Virtual Events, with our 20+ years of experience in Live Events, to give you the perfect Hybrid Solution. When you have attendees and presenters that can’t be live with you, they can still be a part of the show from the comforts of their own home, in whatever country, state or city they’re in. That’s why our clients love our virtual/hybrid event solution! We don’t use event “platforms” but instead combine live event technology to create a seamless virtual or hybrid event broadcast. We’re here to help your event adapt as seamlessly as possible.

Bring your virtual event to life

The below video showcases some of our favorite virtual events we’ve produced over the years.

LIVE Virtual Meeting Demo

Just as a virtual event would be broadcasted, the capabilities demonstrated in the video (and more) are examples of what’s possible within the Virtual Meeting environment and dives into some of the technical elements of the production.

WE SPECIALIZE IN ALL THREE

Live Events

Attendees and presenters fully in-person

Hybrid Events

Some attend online while others in-person

Virtual Events

Everyone attends virtually online

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FREQUENTLY ASKED QUESTIONS

What is a Hybrid Event?

That’s a great question!  Hybrid events are a mix of live-traditional in-person events that we are all used to and love, COMBINED with a “virtual” element.  This can be by incorporating remote presenters, or by broadcasting to a remote audience.  We take all of the “virtual” elements and combine them with the LIVE elements to create this “Hybrid Event Experience”.

Why is it important to find a LIVE event company with virtual event experience?

We always felt that we HAD to be students of Virtual Events, so that as we transition back to Live Events, we’ll be experts in both.  Had we not spent the past 15 months living in the virtual technology world, we wouldn’t be ready to support the needs of this new “Hybrid Event” structure.  Fortunately, we have been, and we are ready to incorporate your virtual event elements into your live event to give you a flawless “Hybrid Event”.

How is this different than Skype, Zoom, Microsoft Teams or other third-party webcasting platforms?

In collaborative meeting tools (such as Zoom, Teams, Google Meet) all participants have a camera and microphone. These tools work particuarly well for a staff meeting or discussion-based breakout.

But consider that for a meeting in a ballroom or conference space, there’s a large audience and a much smaller number of presenters. The presenters have their own microphones, videos, graphics and pre-determined time on stage. Similarly, a virtual general session for an audience of several hundred (or several thousand) looks more like a broadcast event. Videos, a keynote address, marketing presentations, panel discussions (and more) all need to follow the show flow: seamlessly, free of distraction, and on time.

What feedback have presenters given you on the system?

TEAM
Presenters appreciate having the same production team to serve them (graphics, teleprompter, producer, video director, audio engineer) as they would for a live meeting. During rehearsals presenters can stop, make changes to the slides, get feedback from peers or a speaker coach, rework part of the script, etc.). And during the program that same production team is dedicated to producing a high-quality, smooth-running meeting.CONFIDENCE   
Presenters are accustomed to standing on a stage and having a variety of information available to them on the floor monitors—slides, notes, teleprompter script, time remaining, etc. Our presenter view (or “virtual downstage monitor”) allows them to customize that same information on their screen.
 
FOCUS 
We’ve all experienced the distractions that come with hosting or participating in a Zoom meeting. Presenters appreciate the fact that none of these distractions are a factor. They don’t have to worry about muting or un-muting their audio and video (we handle all of that in the control room) and they certainly don’t have to remind others to mute their audio, pin windows, or anything else.

What are the technical specs on the connections?

Our presenter connections use 256-bit AES encryption, and data is not monitored or recorded on domestic or offshore servers.

What services can the web broadcast be sent to? / Where are the servers located?

We can send our secure primary and backup stream to any distribution service. We’ve send publicly accessible virtual events to Facebook and YouTube live.  Livestream.tv can be used for non-public events without a high need for security. For individual registration and viewing credentials, we’ve partnered with Corporate Events Online who use a worldwide network of AWS servers. Regardless of where we send your stream for distribution, we’ll help ensure that you have the right quality, scalability, security and customer service.

Can you help us search out and book talent for our Virtual Meeting or Event?

We work with several agencies and can suggest and help you book any talent necessary.

Do you provide traditional production services to support us with our Virtual Meeting or Event?

Yes, we’re a full scale Event Agency equipped and ready to support the entire event?

Can the presenters be anywhere?

Yes, they can be anywhere there’s an internet connection. Preferably somewhere quiet and with good lighting, of course.

We have some presenters who would like to shoot in a traditional studio setting, can we do this?

Absolutely. We have studios in Illinois and Nevada available to connect with the control room to integrate into your virtual meeting or event.

Can we pre-record part of the meeting or event, and do the rest live?

Absolutely, in fact this is the method often chosen. We can pre-record elements that aren’t interactive, and then go live for elements that are. The audience will not know the difference as it’ll be a seemless internet streaming broadcast.
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